Anne Aylor Case

Anne Aylor, Inc. De considerationination of externalize Materiality and decent Mis mastery MARKS. BEASLEY FRANK A. BucKLEss STEVEN M. GLOVER DouGLAS F. PRAWITT LEARNING OBJECTIVES After completing and discussing this fountain you should be able to 1 2 De bourneine programmening physicalness for an size up client Provide support for your physicalness decisions 3 on the wholeocate planning physicalness to pecuniary teaching elements INTRODUCTION j Anne Aylor, Inc. (Anne Aylor) is a leading national persuasiveness seller ofhigh-qualitywomens appargonl, shoes, and accessories interchange primarily under the Anne Aylor brand holler.Anne Aylor is a exceedingly __ recognized national brand that defin_s_a _ e dis_tin_t_ c fashion_point of view. . Anne Aylor merchandise represents classic styles, up ascertaind to reflect afoot(predicate) fashion trends. keep comp whatsoever stores offer a full range of c argoner and casual sepa commits, dresses, tops, weekend wear, shoes and accessories set up as part of a total wardrobing strategy. The caller places a profound emphasis on customer service. Comp both gross revenue consociates argon handy to assist customers in merchandise selection and wardrobe coordination, helping them bring home the bacon the Anne Aylor look while maintaining the customers personal styles.The company fol menials the standard mo lowestary stratum of the retail industry, which is a 52-or 53week flow rate ending on the Saturday closest to January 31 of the sideline year. authorize tax for the year ended January 291 2011 (referred to as financial2011) was $1. 4 billion and scratch income was $58 million. At the end of fiscal 2011, the company operated approximately 584 retail stores located in 46 states under the name Anne Aylor. The companys core business focuses on relatively affluent, fashion-conscious professional women with limited obtain time. intimately all of the companys merchandise is developed in-house b y its product design and training teams. Production of merchandise is sourced to 131 independent manufacturers located in 19 countries. more or less 45 part 16 per centumage, 13 sh ar, 12 per centum, and 9 percent of the companys merchandise is manufactured in China, Philippins, Ind integritysia, India, and Vietnam, respectively. Merchandise is distri simplyed to the companys retail stores by means of a single scattering center, located in Louisville, Kentucky.Anne Aylor logical argument trades on The in the raw York Stock Exchange and Anne Aylor is required to engage an integrated inspect of its consoli pick up financial contentions and its internal control everyplace financial reporting in accordance with the standards of the Public smart set bill Oversight Board (United States). As of the close of business on March 11, 2011 Anne Aylor had 48,879,663 sh bes of common live beginning cracking with a trading price of $22. 57. The case was prep atomic number 18d by MarkS. Beasley, Ph. D. and vocal A. Buckless, Ph. D. f North Carolina State University and Steven M. Glover, Ph. D. and Douglas F. Prawitt, Ph. D. of Brigham Young University, as a instauration for class discussion. Anne Aylor, Inc. is a fictitious company. All characters and names represented atomic number 18 fictitious any similarity to real companies or persons is purely coincidental. From expression 7. 1 of Auditing Cases An Interactive Learning Approach. Fifth Edition. Mark S. Beasley, Frank A. Buckless, Steven M. Glover, Douglas F. Prawitt. copy proper(ip) e 2012 by Pearson Education, Inc. Published by Prentice Hall.All rights take holdd 77 Anne Aylor, Inc. BACKGROUND Your securely, smith and Jones, PA. , is in the initial planning phase for the fiscal 2012 scrutinize of Anne Aylor, Inc. (i. e. , the audit for the year that will end on January 28, 2012). As the audit manager, you cook been assigned responsibility for determining planning corporality and endurabl e misstatement for key financial statement billhooks. Your firms materiality and sufferable misstatement guidelines have been hand overd to assist you with this assignment (see Exhibit 1).Donna Fontain, the audit partner, has performed a preliminary analysis of the company and its performance and believes the likelihood of management fraud is low. Donnas initial analysis of the companys performance is documented in the memo referenced as G-3 (top right hand comer of the document). Additionally, Donna has documented received events/issues noned while playacting the preliminary analysis in a separate memo, G-4. You have preserve the audited fiscal 2011 and projected fiscal20 12 fmancial statement numbers on audit schedule G-7.The companys accounting policies are provided in Exhibit 2. Assume no material misstatements were discovered during the fiscal 2011 audit. REQUIRED 1 Review Exhibits 1 and 2 audit memos G-3, and G-4i and audit schedules G-5, G-6 and G-7. found on your r eview, answer each of the pursuance questions a b c) d) e) f) g) 2) Why are different materiality bases considered when determining planning materiality? Why are different materiality scepters relevant for different audit engagements?Why is the materiality base that results in the smallest threshold generally employ for planning purposes? Why is the risk of management fraud considered when determining endurable misstatement? Why might an auditor not use the same tolerable misstatement core or percentage of account balance for all fmancial statement accounts? Why does the have total of respective(prenominal) account tolerable misstatements ordinarily exceed the estimate of planning materiality? Why might trustworthy trial balance marrows be projected when considering planning materiality?Based on your review of the Exhibits ( 1 and 2) 1 audit memos ( G-3, and G-4), and audit schedules ( G-5, G 6-1, and G 6-2), complete audit schedules G-5, G-6 and G-7. 78 Anne Aylor, In(. E XHIBIT 1 Smith and Jones, PA. Polley Statement externalizening Materiality This policy statement provides general guidelines for firm personnel when establishing planning materiality and tolerable misstatement for purposes of determining the nature, timing, and extent of audit procedures. The intent of this policy statement is not to suggest that these materiality guidelines essential be followed on all audit engagements.The get hold ofness of these materiality guidelines essential be determined on an engagement by engagement land, exploitation professional judgment. jutning Materiality Guidelines fancyning materiality represents the maximum, feature financial statement misstatement or omission that could occur before Influencing the decisions of reasonable item-by-items relying on the financial. statements. The magnitude and nature of financial statement misstatements or omissions will not have the same mildew on all financial statement users.For example, a 5 percent mi sstatement with current assets may be more relevant for a creditor than a variantholder, while a 5 percent misstatement with net income before Income taxes may be more relevant for a stockholder ttian a creditor. Therefore, the primary consideration when determining materiality Is the evaluate users of the financial statements. Relevant financial statement elements and presumptions on the effect of combined misstatements or omissions that would be considered Immaterial and material are provided below scratch Income- originally-Income Taxes combined misstatements or omissions less than 2 percent of.. - crystalize Income beforehand Income Taxes are presumed to be immaterial and combined misstatements or -- omissions- great than7percenfare-pfes-umecrtob8-material. -(Note Net lncome.. Befofe.. lncome______ .. Taxes may not be an appropriate base If the clienrs Net Income Before Income Taxes is substantially below new(prenominal) companies of equal size or Is extremely variable. ) Net Revenue combined misstatements or omissions less than 0. 5 percent of Net Revenue are presumed to be Immaterial, and combined misstatements or omissions greater than 2 percent are presumed to be material. certain Assets combined misstatements or omissions less than 2 percent of Current Assets are presumed to be immaterial, and combin9d misstatements or omissions greater than 7 percent are presumed to be material. Current Liabilities combined misstatements or omissions less than 2 percent of Current Uabilities are presumed to be immaterial and combined misstatements or omissions greater than 7 percent are presumed to be material. sum Assets- combined misstatements or omissions less than 0. percent of positive Assets are presumed to be immaterial, and combined misstatements or omissions greater than 2 percent are presumed to be material. (Note score Assets may not be an appropriate base for service organizations or other organizations that have few direct assets. ) T he particular proposition amounts established for each financial statement element must be determined by considering the primary users as well as qualitative factors. For example, if the client is close to violating the pooh-pooh limit current ratio indispensability for a loan agreement, a smaller planning materiality amount should be used for current assets and liabilities.Conversely, if the client is substantially above the nominal current ratio requirement for a loan agreement, n would be reasonable to use a higher planning materiality amount for current assets and current liabilnies. supply materiality should be ground on the smallest amount established from relevant materiality bases to provide reasonable trust that the financial statements, taken as a undivided, are not materially misstated for any user. Anne Aylor, Inc.Tolerable Misstatement Guidelines In augmentition to establishing materiality for the overall financial statements, materiality for psyche financial s tatement accounts should be established. The amount established for individual accounts is referred to as tolerable misstatement. Tolerable misstatement represents the amount individual financial statement accounts can differ from their true amount without affecting the fair founding of the financial statements taken as a whole. Establishment of tolerable misstatement for individual accounts enables the auditor to design and execute an audn strategy for each audit cycle.The quarry in setting tolerable misstatement for individual financial statement accounts is to provide reasonable assurance that the financial statements taken as a whole are fairly presented in all material respects at the lowest cost. To provide reasonable assurance that the financial statements taken as a whole do not contain material misstatements, the tolerable misstatement established for individual financial statement accounts should not exceed 75 percent of planning materiality. The percentage threshold sh ould be lower as the expectation for management fraud emergences.In many audits it is reasonable to expect that individual financial accounts misstatements identified will be less than tolerable misstatement and that misstatements across accounts will offset each other (some identified misstatements will misinform net income and some identHied misstatements will understate net income). This expectation is not reasonable when the likelihood of management fraud is hi,gh. If management is intentionally severe to misstate the financial statements, it is likely that misstatements will be systematically bleached in one direction across accounts.The tolerable misstatement percentage threshold should not exceed- - - - - - --- 7-5-percent-of-planning materJality-if low-likelihood-otmanagementfraud - _-- - - -- . 50 percent of planning materiality if evenhandedly low likelihood of management fraud, and 25 percent of planning materiality if moderate likelihood of management fra ud Finally a lower tolerable misstatement may be required for specific accounts because of the relevance of the account to users.Tolerable misstatement for a specific account should not exceed that amount that would influence the decision of reasonable users. Approved April 24, 2009 80 Anne Aylor, Inc. EXHIBIT 2 Anne Aylor, Inc. Accounting Policies Revenue Recognition -The family records revenue as merchandise is exchange to clients. The Companys policy with respect to salute certificates and largess cards is to record revenue as they are redeemed for merchandise. Prior to their redemption, these gift certificates and gift cards are recorded as a liability.While the Company honors all gift certificates and gift cards presented for payment, management reviews unclaimed property laws to determine gift certificate and gift card balances required for escheatment to the appropriate government agency. Amounts tie in to exaltation and handling billed to clients in a gross sales ac hievement are classified as revenue and the cost relate to shipping product to clients are classified as cost of sales. A reserve for estimated returns is established when sales are recorded. The Company excludes sales taxes collected from customers from net sales in Its Statement of Operations.Cost of Sales and Selling, General and administrative Expenses- The following table Illustrates the primary cost classified in each major(ip) write off category Cost of Sales Cost of merchandise sold Freight be associated with moving merchandise from our suppliers to our distribution center __ . be asSociated with the rilovein8nt Of merchandise-through. customsrCosts associated with the fulfUiment of online customer orders Depreciation connect to merchandise management systems Sample cultivation costs Merchandise shortage and Client shipping costs.Selling, General and Administrative Expenses Payroll, bonus and pull in costs for retail and corporate associates - __Design and merchand ising oosts____ _ _ _ occupancy costs for retail and corporate facilities -Depreciation related to retail and corporate assets advertise and merchandise costs Occupancy and other costs associated with operating our distribution center Freight expenses associated with moving merchandise from our distribution center to our retail stores and Legal, finance, Information systems and other corporate overhead costs.Advenlslng- Costs associated with the production of advertising, such(prenominal) as printing and other costs, as well as costs associated with communicating advertising that has been produced, such as magazine ads, are expensed when the advertising first appears In print. Costs of direct mall catalogs and postcards are in full expensed when the advertising Is plan to first arrive in clients homes. Leases and Oeteed betroth Obligations Retail stores and administrative facilities are occupied under operating leases, most(prenominal) of which are non-cancelable.Some of the store leases grant the right to extend the term for one or two additional five-year periods under substantially the same damage and conditions as the original leases. Some store leases also contain premature termination options, which can be sufficed by the Company under specific conditions. Most of the store leases require payment of a qualify minimum rent, plus a contingent rent found on a percentage of the stores net sales in special of a specified threshold.In addition, most of the leases require payment of real estate taxes, Insurance and current common area and maintenance costs In addition to the futurity minimum lease payments. Rent expense under non-cancelable operating leases with scheduled rent increases or free rent periods is accounted for on a straight-line basis over the initial lease term tooth root on the date of initial possession, which is generally when the Company enters the space and begins construction build-out Any somewhat assured re briskals ar e considered. The amount of the excess of straight-line rent expense over scheduled payments is recorded as adeferred liability. 1 Anne Aylor, IlK. Construction allowances and other such lease incentives are recorded as deferred credits, and are amortized on a straight-line basis as a reduction of rent expense beginning in the period they are deemed to be earned, which often is subsequent to the date of initial possession and generally coincides with the store opening date. The current batch of unamortized deferred lease costs and construction allowances is included in Accrued tenancy, and the long-term portion is included in Deferred lease costs on the Companys Balance Sheets.Restructuring Costs On January 30, 2008, the Company inniated a multi-year restructuring program knowing to enhance protnability and improve overall operating effectiveness. The restructuring program, includes closing underperforming stores over a three-year period, reducing the Companys corporate staff by approximately 1Oo/o and working class a broad-based productivity initiative that includes, among other things, the strategic procurement of non-merchandise goods and services.Restructuring costs include non- currency expenses, primarily associated wnh the write-down of assets related to store closures, change charges related primarily to severance and various other costs to implement the restructuring program. Liabilities associated with restructuring charges are included in Accrued salaties and bonus, Accrued tenancy, Accrued expenses and other current liabilities, and Other liabilities. Cash and Cash Equivalents Cash and short highly liquidness investments with original maturity dates of 3 calendar months or less are considered cash or cash equivalents.The Company invests excess cash primarily in money market accounts and short-term commercial paper. Financial Instruments- The Companys auction rate securities are classified as available-for-sale and are -- carried at. cost o r_ par_ honour,. which _appro,droaJe$J mMLV- . I_s. e_ sepurities have stated maturities beyond three months but are priced and traded as short-term instruments due to theliquiditY-provided fnrougn - - - -ttie interesrrateresetmechanism-of-2B-or35-days- -. --- Merchandise Inventories Merchandise inventories are encouraged at the lower of average cost or market, at the individual item level. Market is determined based on the estimated net realizable value, which is generally the merchandise selling price. Merchandise descent levels are monitored to identify slow-moving items and broken assortments (items no longer in stock in a sufficient range of sizes) and markdowns are used to dispatch such merchandise. Merchandise inventory value is reduced if the selling price is marked below cost.Physical inventory counts are performed annually in January, and estimates are made for any shortage between the date of the physical inventory count and the balance sheet date. Store Pre-Open ing Costs Non-capital expendnures, such as rent, advertising and payroll costs incurred earlier to the opening of a new store are charged to expense in the period they are incurred. Property and Equipment- Property and equipment are recorded at cost. Depreciation and amortization are computed on a straight-line basis over the following estimated reclaimable lives Building . 0 years Leasehold improvements 10 years or term of lease, if shorter Furniture, fixtures and equipment.. . 2-1 0 years Software .. 5 years Accounting for the harm or Disposal of Long-Lived Assets The assessment of possible impairment is based on tbe Companys ability to recover the carrying value of the long-lived asset from the anticipate future pre-tax cash flows (undiscounted and wnhout interest charges).If these cash flows are Jess tha11 the carrying value of such assets, an impairment freeing is recognized for the difference between estimated fair value and carrying value. The primary measure of fair value is based on discounted cash flows. The measurement of impairment requires management to make estimates of these cash flows related to long- 82 Anne Aylor, In(. lived assets, as well as other fair value determinations. goodwill and lndenlte-llved Intangible Assets The Company performs annual impairment testing related to the carrying value of the Companys recorded goodwill and indefinite-lived intangible assets.Defeed Financing Costs- Deferred financing costs are amortized employ the effective interest rule over the term of the related debt. Self Insurance The Company is self-insured for certain losses related to its employee point of service medical and dental plans, its workers fee plan and for short-term disability up to certain thresholds. Costs for self-insurance claims filed, as well as claims incurred but not reported, are accrued based on managements estimates, using information received from plan administrators, third party activities, historical analysis, and other relevant data.Costs for seH-insurance claims filed and claims incurred but not reported are accrued based on known claims and historical experience. Income Taxes The Company accounts for income using the asset and liability method. Under the asset and liability method, deferred tax assets and liabilities are recognized, and income or expense is recorded, for the estimated future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their respective tax bases. Treasury Stock Repurchases The Company repurchases common stock from time to time, subject to market conditions and at prevailing market prices, through open market purchases or in privately negotiated transactions. Repurchased shares of common stock are recorded using the ost method. - -- - - -- -Stock-based Compensation- The Company uses the modified prospective method to record stock-based - compensation--Thecalculaticinof stocK-baseifcompensatiOn exp-ense requirestne input ofnigtily subjective___ .. - assumptions, including the expected term of the stock-based awards, stock price volatility, and pre-vesting forfeitures. The Company estimates the expected IHe of shares granted in connection with stock-based awards using historical exercise patterns, which is assumed to be representative of future behavior.The volatility of common stock at the date of grant is estimated based on an average of the historical volatility and the implied volatility of publicly traded options on the common stock. In addion, the expected forfeure rate is estimated and expense is only recorded for those shares expected to vest. Forfeitures are estimated based on historical experience of stock-based awards granted, exercised and cancelled, as well as considering future expected behavior.Savings Plan and Pension Plan -In June 2006, the Companys Board of Directors clear management to freeze s non-contributory defined benefit p ension plan (the Pension Plan) and enhance its defined contribution 401 (k) savings plan (the 401 (k) Plan. These plan changes became effective on October 1, 2006. Savings Plan Substantially all employees of the Company and s subsidiaries who work at least 30 hours per week or who work 1,000 hours during a consecutive 12 month period are entitled to participate in the Companys 401 (k) Plan.Under the plan, participants can tolerate an aggregate of up to 75o/o of their annual earnings in any combination of pre-tax and aft(prenominal)-tax contributions, subject to certain limations. The Company makes a matching -contribution of 1OOo/o wh respect to the first 3o/o of each participants contributions to the 401 (k) Plan and makes a matching contribution of 50o/o with respect to the second 3o/o of each participants contributions to the 401 (k) Plan.Pension Plan- Substantially all employees of the Company who began employment prior to October 1, 2006, and unblemished 1,000 hours of ser vice during a consecutive 12 month period prior to that date are eligible for benefits under the Companys Pension Plan. The Pension Plan calculates benefits based on a career average formula. Only those associates who were eligible under the Pension Plan on or before kinfolk 30, 2006 are eligible to receive benefits from the Pension P an once they have completed the five years of 83 Anne Aylor, Inc. ervice required to become amply vested. As a resut of the Pension Plan freeze, no associate may become a participant in the Pension Plan on or after October 1, 2006, and no additional benefits will be earned under the Pension Plan on or after October 1, 2006. The Company records the net over- or under-funded position of a defined benefit postretirement plan as an other asset or other liability, with any unrecognized prior service costs, transition obligations or actuarial gains/losses reported as a component of accumulated other plenary income in stockholders equity.Other Liabilities Other liabilies includes liabilities associated with the Companys restructuring program, pension plan, borrowings for the purchase of fixed assets, and obligation tor excess corporate office space. - --- -- - -- --- -. - -- - - --- - 84 Anne Aylor, In(. Anne Aylor, Inc. Memo Analysis of Performance number 1 Quarter Year terminate January 28,2012 Reference Prepared by control G3 DF 6115111 Reviewed by Net sales for the first quarter of fiscal 2012 change magnitude 7. 5 percent from the first o quarter f fiscal 2011.Comparable store sales for the first quarter of fiscal 2012 change magnitude 5. 1 percent, compared to a comparable store sales increase of 2. 5 percent in the first quarter offiscal201 J. The Company saw improvement in same store sales as a result of a targeted promotional strategy that helped drive increased traffic to Company stores. The Company also continues to experience growth in e-commerce sales that are up by more than 20% over the previous comparable peri od. swinish permissiveness as a percentage of net sales increased to 54. 5 percent in the first quarter of fiscal 2012, compared to 53. 0 percent in the first quarter of fiscal 2011.The increase in gross margin as a percentage of net sales for the first quarter of fiscal 2012 as compared to the comparable fiscal 2011 period was due primarily to higher full price sales as a percentage of total sales coupled with higher margin rates achieved on both full price and non-full price sales at stores. This performance was the result of improved product offerings, effective selling initiatives and the success of the Companys strategy to appropriately position inventory levels. -- -Selling, general and administrative expenses as a percentage of net sales decreased -ro481 percent -n-rhe first quanero jlsCiir20n co paredto5og peicenroj ner f m sales in the first quarter of fiscal 2011. The decrease in selling, general and administrative expenses as a percentage of net sales was prima rily due to improved operating leverage as a result of higher net sales, payroll and tenancy related savings associated with the restructuring program, and continued focus on cost savings initiatives.The decrease in selling, general and administrative expenses was partially offset by higher marketing and performance-based compensation expenses. Net income as a percentage of net sales increased to 3. 8 percent in the first quarter of fiscal 2012, compared to 2. 6 percent in the first quarter of fiscal 2011. The increase in net income as a percentage of net sales is due to strong full price selling at Company stores and improved operating efficiencies. 85 Anne Aor, Inc. Anne Aylor, Inc.Planning Materiality AsiiiSrnent Year Ended January 28, 2012 Primary Users of Financial Statements (llat) Reference Prepared by Date Reviewed by G5 Materla ltl_Bases On thousands_ Flscal2011 Actual Financial Statement Bat Amounts Income Before Taxes Net Revenues Current Uabilltles Current Assets Total A ssets Planning Materiality On thousands) definition Flscal2012 Planning Materiality Levels Projected Upper intimidate Lower Limit Financial Dollar Statement Dollar Amount share Amounts Percent Amount 2 7 2 0. 5 7 2 7 2 0. 5 2 I$ 87 Anne Aylor, Inc. Anne Aylor, Inc. Tolerable Mlutatement Assessment Year Ended January 28, 2012 Reference Prepared by Dale Reviewed by G6 likelihood of Management histrion (check one) Low Likelihood of Management Fraud Reasonably Low Likelihood of Management Fraud Moderate Likelihood of Management Fraud Tolerable Misstatement (In thousands) Planning Materiality Multiplication operator (0. 75 if low likelihood of management fraud, 0. 50 if reasonably low likelihood of management fraud, and 0. 25 if moderate likelihood of management fraud).Tolerable Misstatement (In thousands) $ X $ pee S lflc Accounts Requiring Lower Tolerable Mlsstatement Account Tolerable Misstatement account- --- - . - - .. - - - - - -- . - Explanation Explanation Exp lanation Explanation Explanation 88 Anne Aylor, Inc. Anne Aylor, Inc. Planning Materiality Financial Information YearEndedJanuary28,2012 Reference Prepared by G7 info Reviewed by 1/28/2012 1/29/2011Projected Actual All amonts are in thousands 1,355,400 $ $ 1,243,788 Net sales 599,700 562,427 Cost of sales 755,700 681,361 rough-cut margin 659,800 627,622 SeiUng, general and administrative expenses 3,856 Restructuring charges 0 95,900 Operating income/(loss 49,883 pursuance income 700 636 1,200 Interest expense 1,009 95,400 lncome/(loss) before income taxes 49,510 Income tax provlsion/(beneflt) 36,900 18,408 Net lncome/(loss) 58,500 $-=-$=-3a1,102 A11ets Current assets Cash and cash equivalents $ 156,600 $ 138,194 . ___ Accountsreceivable ____ -- --12,100 12,67o--.. - Merchandise Inventories 133,800 111,229 Refundable Income- taxes-- - - - -- - - - -- - - 18,400 16,394 Deferred income taxes Prepaid expenses and other current assets Total current assets Property and equipm ent net Deferred financing costs, net Deferred Income taxes Other assets Total assets Uabllltles and Stockholdn Equity Current llabllltles Accounts payable Accrued salaries and bonus Accrued tenancy Gift certificates and merchandise credits redeemable Accrued expenses and other current Uabilltles Total current liabilities Deferred lease costs Deferred income taxes Long-term performance compensation Other liabilities Total liabilities Stockholders equity Common stock and paid in capital Retained earnings Accumulated other comprehensive loss Treasury stock Total stockholders equity . Total liabilities and stockholders equity $